Fields for this record
Service name; selected plan; country; image; options; measured CPU/RAM/disk; next review.
What to record
Record chosen plan, country, OS, options, measured usage and review date. Keep the source of each fact, the decision owner and the next review date.
Safe handling
Keep passwords, wallet seeds and private keys only in their controlled store. The manual should point to the owner and access process, never reproduce a secret.
Filled illustrative entry
Illustrative worksheet: “Project wiki”; Grove; Sweden; Debian 13; no recurring options yet; application measurements still to record; review after a representative import. This is a planning entry, not measured consumption.
Outcome
A second maintainer can understand the decision, find the responsible person and see what remains unconfirmed.