Fields for this record
Plan; term; country; asset; network; rate; amount; created time; local reference.
What to record
Record configuration, rate, asset, network, amount, creation time and local reference. Keep the source of each fact, the decision owner and the next review date.
Safe handling
Keep passwords, wallet seeds and private keys only in their controlled store. The manual should point to the owner and access process, never reproduce a secret.
Filled illustrative entry
Illustrative quote note: Seed; Iceland; six months; XMR; the displayed network, rate and amount are copied while valid; the local reference is recorded. It says “payment not verified” and does not claim a transfer.
Outcome
A second maintainer can understand the decision, find the responsible person and see what remains unconfirmed.